ICSME 2014 Week
Speaker & Session Chair Guidelines

 
We strive for high-quality and stellar presentations at ICSME 2014, SCAM 2014, VISSOFT 2014, MESOCA 2014, MTD 2014 and MUD 2014. The following guidelines are intended for presenters and session chairs to get ready for their stage performance.

Logistics

The Victoria Conference Center meeting rooms for ICSME 2014 Week will be equipped with the following presentation equipment: 
  • one screen
  • one electronic data projector 
  • one portable clip-on microphone 
  • While Internet is available in the meeting rooms, do not rely on it for your presentation. 

For all presentations during the entire ICSME 2014 week, presenters need to provide their own laptop or tablet. We highly recommend that speakers bring a copy of their presentation on a USB stick. There will be VGA adapters for hooking up a laptop or tablet. If the presentation device requires any other adapter (e.g., to hook up your Mac or iPad), please remember to bring the appropriate adapter. Presenters are strongly encouraged to try out their presentations during breaks. There will be no presentation time extensions due to technical difficulties.

Meet Your Session Chair

Please look up the name of your session chair in the ICSME 2014 final program—on the web or in the downloadable conference app. Presenters are to meet their session chair at least 10 minutes before their session starts. Please provide three lines of information—ideally printed—for your session chair to introduce you to the audience. Instruct the session chair how to pronounce your name if necessary. In sessions with multiple presentations (e.g., 3-5), you are encouraged to consolidate the presentations for the session on one or two laptops to eliminate awkward set up 

The different ICSME 2014 tracks are allocated presentation time according to the following table:

 Track  Presentation Time
including 5 minutes Q&A
Research  30
 ERA 18 
 Industry 18 
Tool Demo 18 

It is critical that you present your talk and answer questions in the time allotted to you. Allow at least 5 minutes for answering questions. Your session chair will manage the talks in the session and keep speakers on track. It is critical to have some time at the end of your talk for questions.

Presentation Style Suggestions

These suggestions are adapted from a list created for CSCW 2013. These are intended to help you deliver a memorable talk, and should not be interpreted as strict rules. 

  • The ICSME audience draws participants from a wide variety of areas—from academia, industry, and government. Make sure that your talk includes enough background material and motivation so that it can be understood by those who are not specialists in your area. 
  • Practice. Even experienced speakers practice their talks. A talk can always be improved. If you are new to giving talks, make sure to give the talk in front of other people in advance to get feedback. 
  • One way to practice your talk is with a cool new PowerPoint technology called Office Mix. It is also an effective way to get your talk online. Check it out: https://mix.office.com
  • A talk and a paper are two different things. You do not need to present your whole paper. Concentrate on the important take-aways! Almost always, less is more in terms of what you cover in a talk. 
  • Do not just present data. Present your story in a compelling way. People will remember the story long after they forget the particulars of the data. 
  • Live demos are risky. Think carefully before deciding to do a live demo in such a short time slot. If you do choose to demo, check your demo timing carefully. 
  • Presentation styles vary greatly. Some people can use humor effectively in a talk; other cannot. Some people have text-filled slides and other prefer icon- and graphics-filled slides. Minimize the amount of text on a slide. User animation sparingly. Figure out what works for you. 
  • Make sure your font size is big enough to be seen at the back of the room (i.e., 28 for titles and 24 for bullets). 
  • Look into the audience! Don't speak to your slides. They already love you because you made them. Speak to the audience. Very important! 
  • Do not ever go over time. It's rude to your audience, your session chair, and your fellow presenters.
  • Project, speak slowly, and enunciate. Many attendees are not native English speakers and some of us are getting hard of hearing as we get older.
  • Be aware of your "filler" words. Do you start every sentence with "So..."? How often do you say "ah" or "um" during a talk? 

We look forward to your presentations at ICSME 2014.